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Regular Council Meeting
Monday, March 8, 2010
4:30 PM       

The regular meeting of the City Council for the City of Marion, Kansas was held Monday, March 8, 2010 with Mary Olson presiding as Mayor; Council Members Steve Smith, Stacey Collett, Bill Holdeman and Gene Winkler in attendance.  Also in attendance: David Mayfield, City Administrator; Angela Lange, City Clerk; Doug Kjellin, Economic Development Director; Marty Fredrickson, Street Superintendent; Josh Whitwell, Police Chief; Harvey Sanders, Director of Public Works; Patty Decker, Hillsboro Free Press; Susan Berg, Marion County Record; Kevin Weigart, No Limits Construction; Colin Whitley, Kansas Power Pool; Mr. & Mrs Paul Thomas; Roger Schwab, Chris Meierhoff, Warren Kreutziger, Todd Heitschmidt, Margo Yates, Brad Wildin, Dick Varenhorst, and Tony Schafers, Citizens.

Mayor Olson called the meeting to order with the recital of the flag salute.

Agenda:  Holdeman moved to approve the agenda with changes; Collett seconded; motion carried 5-0.

Consent Agenda:  Mayor Olson asked to remove the minutes of the February 22nd Council Meeting from the consent agenda for further discussion.  Collett made a motion to approve the consent agenda with the minutes removed; Smith seconded; motion carried 5-0.

Minutes:  Mayor Olson asked information be added to the minutes of the February 22, 2010 council meeting to explain why she had not wanted to approve an ordinance submitted by MAC at that meeting.  She stated she would not vote on the ordinance because Stacey Collett was not present and that the information had not been in the February 22, 2010 meeting packet for the Council to review.  She had also thought the procedure for submitting ordinances from groups such as MAC should also be reviewed.  After further discussion, it was decided to include the explanation in the minutes of the March 8, 2010 meeting rather than amending the February 22, 2010 minutes.  Mayor Olson moved to accept the February 22nd council meeting minutes with the clarifications that she stated above regarding Ordinance 1248 being amended; Holdeman seconded; motion carried 4-1; Collett abstained because he was not at the February 22, 2010 meeting.

Kansas Power Pool Proposal:  Colin Whitley from the Kansas Power Pool was present to explain the benefits of membership with KPP and the rates to purchase power.  Holdeman moved and it was amended to accept a two-year contract with the Kansas Power Pool; Collett seconded; motion carried 5-0.

Consumption of Alcoholic Beverages in City Auditorium:  Warren Kreutziger was present to represent the VFW and asked the council to reconsider the decision to allow alcoholic beverages in the City Auditorium.  Kreutziger stated that the VFW has a facility that is open to the public and that the use of the auditorium will cause their facility to be used less.  Discussion followed that the vision of MAC is that the auditorium would be used for events such as weddings and trade shows that would include a large number of people.

Safe Routes to School:  Brad Wildin presented a petition to the council from residents in the 500 and 600 blocks on South Cedar asking that those blocks be put back into the plans for the Safe Routes to School.  Smith moved to rescind the motion from the February 22, 2010 meeting and to follow the original proposed plan of the Safe Routes to School; Holdeman seconded; motion carried 5-0; Collett abstained because he was not at the last meeting.

Street Superintendent Report:

Director of Public Works Report:

Economic Development Director Report:

Police Chief Report:

City Administrator Report:

Mayor Olson called for a 5-minute recess.

Smith left the meeting at 6:10pm

Part-Time Law Enforcement Secretary:  Whitwell requested council permission to hire a part-time law enforcement secretary to perform administrative work that he and Assistant Chief Mermis are currently performing.  Holdeman made a motion to allow a part-time law enforcement secretary; Collett seconded; motion carried 4-0.

Engineering Contract for Water Line Replacement:  Mayfield presented a contract with Bucher, Willis, and Ratliff in the amount of $28,741.00 for engineer services for the water line replacement project.  Mayor Olson moved to accept the contract as presented; Holdeman seconded; motion carried 4-0.

Sidewalk Bids in Brooker Park:  Mayfield read the following bids for replacement of sidewalks in Brooker Park with Option 1 to allow a concrete truck on park grounds and Option 2 to use a pump truck.

                                                                         Option 1                   Option 2
BG Builders/Hett Carpentry                     $15,850.00                  No Bid Submitted
No Limit Construction                               16,555.00                  $18,555.00
Loomis Construction                                 18,140.00                    21,190.00
Hett Construction (before July)                   27,950.00                    29,450.00
Hett Construction (After July 15)                 17,450.00                    18,950.00

Holdeman moved to accept the low bid from BG Builders/Hett Carpentry; Collett seconded; motion carried 4-0.

Resolution 10-03:  A resolution authorizing the execution of a certain amendment to an existing loan agreement between the City of Marion, Kansas, and the State of Kansas, acting by and through the Kansas Department of Transportation; authorizing and approving certain documents in connection therewith; and authorizing certain other actions in connection with the first amendment to the loan agreement.  Mayor Olson moved to approve Resolution 10-03 as presented; Holdeman seconded; motion carried 4-0.

Resolution 10-02:  A resolution of the City of Marion, Kansas supporting establishment of the Pike National Historic Trail.  Mayor Olson moved to approve Resolution 10-02 as presented; Collett seconded; motion carried 4-0.

 

KMEA Director #2:  Mayor Olson moved to appoint Mayfield as Director #2 to the Kansas Municipal Energy Agency Board of Directors; Winkler seconded; motion carried 4-0.

Public Forum

Adjournment:  Holdeman made a motion to adjourn the meeting at 6:58 pm; Collett seconded; motion carried 4-0. 

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ATTEST:                                                                        Mary Olson, Mayor

 

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Angela Lange, City Clerk

 

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Special Council Meeting
Friday March 12, 2010
10:00 A.M

A special meeting regarding an Elected Official was held Friday, March 12, 2010 with Mary Olson presiding as Mayor; Council Members Gene Winkler, Stacey Collett, and Steve Smith in attendance.  Council Member Bill Holdeman was absent. Also in attendance: David Mayfield, City Administrator; Rebecca Makovec, City Treasurer; Doug Kjellin, Economic Development Director; Dan Baldwin, City Attorney; Josh Whitwell, Chief of Police; Susan Berg, Marion County Record; Patti Decker, Hillsboro Free Press; Merle Bruner, Darvin Markley, Allen Myers, Dick Varenhorst, Ed Davies, Todd Heitschmidt, Sue Markley, Ralph Richmond, Brad Seacat, Anita Seacat, Greg Bowers, Roger Schwab, Citizens.

Mayor Olson called the meeting to order. 

Agenda:  Smith made a motion to add a 10-minute executive session for attorney client privilege to the agenda; Winkler seconded; Motion carried 4-0.

Executive Session:  Smith moved to enter a 10-minute executive session for attorney client privilege to include the council, Mayfield and Baldwin at Baldwin’s request; Collett seconded; Motion carried 4-0.  Meeting reconvened with no action taken.

Collett moved to adjourn meeting at 10:19am; Smith seconded; motion carried 3-1; Olson opposed.